May 6, 2026

Specifications Writer

General Summary:
The Specifications Writer, with general direction from the Manager-Specifications, coordinates the preparation of specifications (establishing material requirements and describing installation) for all disciplines; Establishes and maintains office standard specifications.

Essential Job Functions:
• Work with project managers, architects, and engineers to prepare specifications for schematic, design development and construction documents.
• Educate less experienced staff throughout the course of the project on specification writing principles.
• Seek out additional opportunities to learn about products and technologies and disseminate information to team members. Update Ghafari master specifications as required.
• Coordinate and expedite specification preparation among the disciplines; coordinate word processing support to produce final specification documents to meet project schedules.
• Conduct technical investigation of products, materials, and construction methods to edit project specifications.
• Review selected submittals for conformance with contract documents, as requested by architects.
• Ensure compliance with related codes and regulations imposed by governing authorities in collaboration with project architects and engineers.
• Prepare written portion of addenda and bulletins relating to specifications.
• Gather on-site data pertinent to the preparation of specifications.
• Prepare contract conditions, general and bidding requirements as required.
• Revise, maintain, and establish new standard specifications required for a given custom assignment.
• Establish and update procedures related to the maintenance of job files.
• Efficiently use client master specification editing software.
• Perform related duties as assigned.

Employment Qualifications:

Education:
• Bachelor’s degree in Architecture, Engineering, or Construction Management
• Registered Architect preferred
• Active and participating CSI membership preferred.
• CDT, CCCA, and/or CCS accreditation preferred

Experience:
• Five or more years’ experience writing specification documents in architectural/engineering industry

Skills/Competencies:
• Proficiency in Master Spec, Master Works, and Microsoft Office applications.
• BIM 360/ACC, Bluebeam, Spec Link Cloud, Visispecs, and SpecsIntact proficiency preferred.
• Excellent written and oral communication skills

See the original job post here.