January 26, 2022

Office Administrator & Bookkeeper

The Office Administrator and Bookkeeper will provide a high level of administrative support to the principals and project team at McIntosh Poris. We are seeking qualified, energetic, trustworthy, analytical candidates to represent the firm professionally on a daily basis, communicate effectively with our team, clients, and consultants, and provide strong, rigorous reliability for accounting and administrative tasks.

Responsibilities include, but are not limited to:

• Conduct reconciliation of all accounts on an as-needed basis

• Maintain and balance the general ledger in an accurate, complete, and up-to-date manner

• Perform all activities related to the accounts payable, receivable, payroll, and general ledger

including processing payments and reporting

• Perform account receivable functions including invoicing, deposits, collections, and revenue

recognition

• Perform payroll functions in an accurate and timely manner, and submit payroll taxes

• Prepare financial reports through collection, analysis, and summarization of data

• Coordinate with MPA’s accounting firm, tax credit consultants, insurance companies, etc.

• Monitor and reconcile office operations and account expenditures

• Work with Principals and Project Managers for project reconciliations, time entries, business

expenses, project reporting, and billing

• Other duties as assigned

Qualifications/Requirements:

• High degree of accuracy and attention to detail

• Excellent verbal and written communication skills

• Ability to prioritize and organize multiple tasks

• Professional degree in Accounting, Finance, or related field preferred

• 5 years minimum of relevant experience working in accounting or bookkeeping role,

preferably in an architecture, design, professional service, or construction firm

• Proficient and experienced in QuickBooks Desktop or Online and the Microsoft Office Suite

of products

• Demonstrated ability and willingness to learn new applications, implement best practices

and work independently

Compensation: Commensurate with experience

McIntosh Poris offers competitive benefits that include medical and dental insurance with HSA, life insurance, long-term disability, 401k retirement program with profit sharing. We also include 10 paid vacation days, 5 paid sick days, 3 flex days off as well as holidays each year, and a unique, creative environment that values collaboration.